Dog breeding course (Ofqual reg.) just launched.. CLICK HERE for more info

white dog wearing glasses sat in front of a laptop resting chin on table

Dog Breeder Paperwork – Made Easy

by | Nov 14, 2023

Make your busy breeder life a whole lot easier 

As a breeder, you’re spinning an enormous number of plates and none more so than when you have a litter on the ground. 

You’re working flat out to make sure you’re doing everything right, from planning your matings through to whelping, jabs and beyond. 

A responsible breeder has a lot of information to keep track of. 

Dates to keep in your head (or on a print out somewhere – where is it again?!) and follow ups to remember – it’s no wonder you may often have a nagging feeling that you’ve forgotten something! 

Let me introduce you to the easy way to keep track of EVERYTHING – the bonus, it’s all easy to share so you can finally demonstrate how much work you put into the health and wellbeing of your litters in just one click. 

Ready to learn more? Read on my busy friend, it’ll be worth the time. 

Breeder paperwork’s vital – for everyone

I created my breeder paperwork bundle to help responsible breeders to navigate the complicated world of documentation for licensing, welfare and diligent puppy raising.

We have to document everything we do, we have to have a paper trail so that we can evidence the data to support our ethical and responsible breeding practices.  

dog sat in front of a pile of books

For many breeders, admin and bureaucracy is the biggest headache, it’s not an area they want to spend their time buried in. But it is necessary – vital in fact. 

  • Your licensing officer will want to see evidence of procedures, record keeping and risk assessments

  • Your prospective puppy owners will want to see health tests, immunisations and flea/worming schedules

  • You’ll want to track heat cycles, mating dates, puppy weights and so much more

Whether to satisfy your licensing officer, to demonstrate to enquiring puppy owners, or to ensure that you’re ticking all the boxes and not missing a thing – your paperwork keeps everything in order. 

All the paperwork a responsible breeder needs – at lightning speed

Access the complete breeder paperwork bundle here. 

The sanity saving breeder paperwork bundle includes:

  • Contracts & Receipts
  • Dog Register
  • Flea/Worm/Vaccine Charts
  • Breeding & Whelping Charts 
  • Puppy Records & Charts 
  • Health Testing Charts 
  • Monitoring & Information Sheets
  • Emergency Forms
  • Isolation & Quarantine
  • Health & Welfare Plans
  • Risk Assessments
  • Socialisation & Enrichment Plans
  • Feeding

“I purchased the Pupstart’s paperwork pack, it literally has everything in it –  all the paperwork you could ever need. Print it off straight away. It looks professional, and there are loads of extras like feeding guidelines and enrichment suggestions that I use in my puppy packs.”


Learn more about becoming a licensed dog breeder here. 

Make breeder life even easier – with Breedera

My breeder paperwork bundle is the first step you can take to getting your documentation, procedures and assessments sorted. After that, I highly recommend the Breedera app – it’s a total gamechanger, especially for busy breeders. 

I use Breedera as a digital backup of all my hard copy paperwork. It means my records are accessible on the go and easy to share with owners and vets. 

breedera dog breeder paperwork app

This app is made especially for dog breeders. It’s easy to use (even for the non-techy), and it makes sharing information with owners, vets and other professionals an absolute breeze. 

With over 23,000 breeders already using Breedera, you can be reassured that it’s been put through its paces and is constantly evolving in line with user feedback. 

“Breedera is a comprehensive system encompassing a pet’s entire health lineage. We’re striving to unify breeders, pet owners, and healthcare professionals on a single platform, ensuring every pet gets a healthy start to life.”

Mike White – Breedera Founder and CEO

Mike is the founder of Breedera, and he’s so dedicated to making sure breeders find the software easy to use that it’s fast becoming an unmatched resource for breeders worldwide. 

5 ways the Breedera app can lighten the load 

1. Plan & track heat cycles, matings & due dates

Estimate and track heat cycles, log your matings and ties, and store all health certificates from your mating pairs – all in one place. Keep track of your bitches health throughout her pregnancy and easily track her weight and temperature logs. 

2. Share health records easily (with vets & owners)

The health information, certificates, and even photos of your puppies, sires and dams are all stored in one easy to access place. You can easily demonstrate just how much effort and attention you’ve put into breeding the healthiest, happiest puppies. 

3. Litter Records – monitoring puppies weight and development

Keep an eye on your litter’s weights, feeds, temperatures, vaccinations and more in just one click. You can even access a visual growth chart so you can make sure every single pup is thriving. 

4. Manage your waitlists

The app allows you to actively manage and access information on your entire waitlist so you can keep all the information you need in one place. You can leave yourself notes, share updates and keep a track of who’s waiting for what! 

5. Makes licensing renewals lighter work

As responsible breeders, we all know how much work it is preparing for a licensing inspection or renewal. The amount of paperwork required is astronomical and organising it all to present to your licensing officer is stressful. Having so much of your paperwork just a tap and a share away, is a welcome relief! 

 “Love this app! I don’t breed often, but I love being able to track heat cycles and the cycle prediction to help me plan when I do breed. Also, having everything in one place when I do have puppies makes it so much easier to keep track of everything. Definitely makes breeder life a little bit easier.” 

– Shiloh, Australian Shepherd Dog breeder.

3 reasons Breedera is the breeder’s choice

1. You own your data, not them. And you keep ownership of it whether you pay a monthly subscription or not. You can sign up free and keep access to all your reports even after ending a subscription.  

2. They care about what breeders think and what they need. They have continuously refined the app and the features in line with feedback from breeders – they go the extra mile to make it the very best resource it can be. 

3. You don’t have to pay a subscription fee when you don’t have active litters on the ground – but you retain access to all your records. This is especially beneficial for those who breed occasionally or who are taking a break but want to reap the benefits of a world-class record keeping system. 

The upshot

Whether you’re a die hard traditionalist who prefers having everything in paper form or a digital adopter who likes having everything on hand, wherever you are… you have to keep records of everything you do with your dams and your litters. 

You work incredibly hard through every stage of the breeding journey and you should be able to evidence that. As an ethical, responsible breeder, all the hard graft you put into your breeding practises matters. 

Make sure you can showcase it, so people can see you go the extra mile. 

Read Next:

How to become a licensed dog breeder

The Dog Breeders’ Guide to Fading Puppy Syndrome

Discover the ultimate dog breeder qualification

Rebecca Walters

I’m Rebecca Walters, founder of Pupstarts Breeders. I’m a 5-star licensed dog breeder, an ex-licensing officer, and a woman committed to changing the industry for good.

I want to deliver all the dog breeding information, advice and education you need to be an ethical and reputable dog breeder who makes a difference in the world.

Related Blog Posts

labrador puppy

Get 10% off our courses

Equip yourself with the knowledge and expertise to become a responsible and successful breeder.

Enroll now and use code PUPSTARTS2024 at checkout!